Whether you're leading a retrospective, planning a strategy offsite, or facilitating a team alignment workshop, preparation is everything. But let’s be honest: facilitation design can be time-consuming. That’s where Generative AI comes in—as your behind-the-scenes co-facilitator.
Why Use GenAI Tools as a Facilitator?
Generative AI helps facilitators:
- Brainstorm new formats or adapt old ones
- Personalize icebreakers and warmups
- Draft agendas based on team goals
- Create summaries or wrap-up reflections in seconds
- Practice asking powerful, inclusive questions
🧾 Prompt Library for Facilitators
🔶 1. Design Meeting Agendas
“Design a 90-minute retrospective agenda for a Scrum team. Include diverging and converging activities, a check-in, and wrap-up.”
Variations:
- “Create a half-day agenda for a leadership strategy alignment session.”
- “Suggest time-boxed agenda items for a conflict resolution workshop.”
đź”· 2. Generate Icebreakers or Energizers
“Suggest 5 creative and inclusive icebreakers for a virtual team that hasn’t worked together before.”
Variations:
- “Give me 3 short energizers for a 2-hour online meeting.”
- “I’m facilitating a cross-cultural session—what icebreakers promote psychological safety?”
🔶 3. Draft Debrief & Reflection Questions
“Give me 5 reflection questions to debrief a high-stakes design thinking session.”
Variations:
- “Create a closing reflection circle prompt for a group that just went through conflict.”
- “How can I help a team reflect on failed goals without blaming?”
đź”· 4. Summarize Session Notes or Key Insights
“Summarize the following notes into 3 key takeaways and 2 action items. [Paste notes]”
Variations:
- “Write a friendly follow-up email with the key decisions and next steps from this meeting.”
- “Turn this chat transcript into a concise summary for stakeholders.”
🔶 5. Craft Powerful, Neutral Questions
“Give me open-ended, inclusive facilitation questions for a product visioning session.”
Variations:
- “I’m working with a tense team—suggest non-confrontational ways to ask about underlying concerns.”
- “What questions can I ask to bring quieter team members into the conversation?”
đź”· 6. Plan Group Activities or Liberating Structures
“Suggest 3 Liberating Structures for a team that is unclear about their shared purpose.”
Variations:
- “What activities help a team decide between multiple conflicting priorities?”
- “Design a group activity for mapping stakeholder influence and interest.”
🔶 7. Create Working Agreements or Group Norms
“Help me co-create working agreements with a new team. Suggest prompts and sample norms.”
Variations:
- “What norms support virtual collaboration across time zones?”
- “I want to create norms around disagreement and debate. Suggestions?”
🌟 Bonus Tips for Using GenAI in Facilitation
- Treat GenAI tools as co-creators, not as the final voice. You bring the empathy and situational awareness.
- Prompt iteratively: “Now make it more fun,” or “Now include introverts.”
- Save and tag your best prompts in a doc, Notion, or voice memo for reuse.
🎓 Want to Facilitate with Confidence and Agility?
This prompt library is just the beginning. In our Professional Scrum Facilitation Skills (PSFS) workshop at AgileWoW, we show you how to augment your facilitation with real AI tools and practices.
Enroll in our PSFS TrainingWith tools like ChatGPT, Gemini, or Claude, facilitators can shift from manual mode to mastery mode. You just need to know the right questions to ask—of both your participants and your AI assistant.
