✅ Sprint Review with AI – Detailed Checklist
This checklist is designed to help Scrum Masters integrate AI into the Sprint Review process meaningfully and professionally. It is organized into five stages aligned with the Sprint Review lifecycle.
1️⃣ Preparation Before the Sprint Review
| Item | Description | Tools/Prompts/Actions |
|---|---|---|
| 📋 Define Review Objectives | Clarify what you aim to achieve in the review—feedback, alignment, or stakeholder buy-in. | Prompt AI: "Summarize key accomplishments and pending items for Sprint Review." |
| 📊 Gather Data on Sprint Outcomes | Use AI to extract data from task management tools (e.g., Jira, Trello) about completed and incomplete PBIs. | Integrate GPT with Jira APIs for live status updates. |
| 🧠 Summarize Work Done | Use GenAI to auto-generate summaries of Done items, key metrics, and challenges. | Prompt AI: "Create a summary of Sprint achievements for stakeholders." |
| 📷 Prepare Demo Content | Use AI tools (e.g., Loom, Synthesia) to create quick product demos or walk-throughs. | Prompt AI: "Generate a 90-second product demo script." |
| 🗣️ Draft Meeting Agenda | Ask AI to draft a structured Sprint Review agenda. | Prompt AI: "Generate a collaborative agenda for Sprint Review with stakeholders." |
2️⃣ During the Sprint Review
| Item | Description | Tools/Prompts/Actions |
|---|---|---|
| 🧑💻 Co-Facilitate with AI | Use AI for live meeting support—note-taking, sentiment analysis, or FAQ support. | Tools like Fireflies.ai or Otter.ai |
| 🔍 Share Insights Visually | Use AI to auto-generate graphs of velocity, burndown, or feature adoption. | Tools: Tableau + GPT integration, ChatGPT + Excel |
| 💬 Engage Stakeholders | Use AI-generated prompts or questions to trigger valuable discussions. | Prompt AI: "Suggest 5 powerful stakeholder questions for this review." |
| 🤖 AI as a Demo Assistant | AI can walk through a feature via a bot or scripted demo if the team is unavailable. | Tools: ChatGPT voice, Synthesia, GPT-powered bots |
3️⃣ Post-Review Documentation
| Item | Description | Tools/Prompts/Actions |
|---|---|---|
| 📝 Summarize Stakeholder Feedback | AI can transcribe and summarize feedback. | Prompt AI: "Summarize stakeholder feedback from Sprint Review transcript." |
| 📈 Update Sprint Review Logs | Use AI to document outcomes in Confluence/Notion. | Prompt AI: "Create a confluence entry summarizing today's Sprint Review." |
| 📬 Draft Stakeholder Email | Automatically create thank-you and next steps emails for attendees. | Prompt AI: "Draft a thank-you email summarizing Sprint Review with next steps." |
4️⃣ Reflection and Learning
| Item | Description | Tools/Prompts/Actions |
|---|---|---|
| 🔍 Review What Worked & Didn't | Use AI to detect recurring patterns of discussion or concerns. | Prompt AI: "Analyze trends across the last 3 Sprint Reviews." |
| 🧩 Suggest Improvements | AI can generate improvement ideas based on past feedback. | Prompt AI: "Suggest improvements to Sprint Review based on stakeholder input." |
| 📖 Archive Learnings | Store takeaways in an AI-indexed knowledge base. | Tools: Notion AI, Confluence AI Assistant |
5️⃣ Ethics, Transparency, and Human Touch
| Item | Description | Guidelines |
|---|---|---|
| ⚖️ Be Transparent | Always disclose when AI is used to generate summaries or content. | Tell participants what was AI-assisted. |
| 👥 Human First, AI Assist | AI should enhance—not replace—human storytelling and engagement. | Avoid relying entirely on AI for demos or feedback. |
| 🔒 Respect Privacy | Use responsible AI that complies with privacy policies for recordings and data. | Ensure tools like Otter or Fireflies are approved. |
🧭 AI Prompt Template Library for Sprint Reviews
| Use Case | Sample Prompt |
|---|---|
| Agenda Creation | “Draft a Sprint Review agenda highlighting key deliverables, blockers, and feedback points.” |
| Demo Script | “Create a demo script explaining how feature X works, for a non-technical stakeholder.” |
| Summary | “Summarize the Sprint accomplishments in bullet points for an email update.” |
| Feedback Questions | “List 5 thoughtful questions to ask stakeholders during the Sprint Review.” |
